Seasonal Pop-up Events

Which Event are You?

MyCM for Seasonal Events

So, you are involved in organizing a Seasonal Consignment Sale. How exciting! Especially now that you are looking to automate, it will really free up your time. The MyCM software all package includes three different software products that work seamlessly together:

    1. The Sellers’ online accounts provide tagging, inventory, reporting and unlimited tags for all your sellers
    2. The Event Management dashboard allows you to efficiently manage your sellers, communicate with your sellers, and run all of the necessary reports
    3. The POS system is downloaded onto each computer and converts each computer to a ‘register’ in order to scan the sold items at the sale

SAVES TIME

  • Save you AND your volunteers hours of time across all areas of your sale (registration, volunteer scheduling, check-in scheduling, follow-up communication to sellers and seller reconciliation, mailing list data-entry, etc.).
  • Save your sellers 50–60% of their time versus manually entering items, giving them more opportunity to tag, sell, and profit. Tags can also be reused from season to season.
  • Automate with MyCM to eliminate hours spent entering new seller information, volunteer information, and mailing list data.
  • Collect registration fees upfront from PayPal to avoid handling sellers who do not show up at your sale.

SAVES MONEY

  • Eliminate data entry or the need for a webmaster to create forms on your website — all participant information is collected directly through MyCM.
  • Use MyCM’s database management system as an email marketing tool, eliminating the cost of a separate platform.
  • Significantly reduce cashier error, which is a common cause of lost money.
  • Eliminate postage costs by distributing seller profits at checkout instead of mailing checks.

MORE EFFICIENT

  • Make it easier to find and manage volunteers with paperless scheduling and simple delegation of positions ((you can disperse the workload over many different volunteers).
  • Provide participants with the appearance of an organized, modern, efficient, and financially accurate sale.
  • Capture important data (referral reports, item count reports, daily tally reports, etc.) that provides more efficient planning, marketing, and profitability.

PROVIDES MORE RESOURCES

  • Require fewer volunteers overall, freeing them to perform more valuable tasks.
  • Simplify transitions for new volunteers, employees, or partners by making handoffs seamless and efficient. Whether you are bringing on new employees or handing off the position in a non-profit organization, transitioning responsibilities is a breeze with our system

MORE PROFITABLE

  • Reduce cashier and volunteer errors to protect your profits.
  • Increase seller productivity by giving them more time to tag, which grows your sale through greater word-of-mouth and easier scalability.
  • Handle more sellers without needing to hire additional help.

PROVIDES GROWTH FOR YOUR SALE

  • Attract more sellers over time by creating a positive, easy experience that encourages return participation and referrals.
  • Grow your sale through repeat sellers, strong word-of-mouth, MyCM’s reputation, and reduced turnover from an enjoyable process.
  • Spend more time on marketing and promoting your sale instead of managing details, while gaining free advertising on the MyCM website.

WHY SHOULD YOU HAVE YOUR SELLERS BARCODE THEIR TAGS?

  • Reduce theft by using preprinted tags.
  • Minimize cashier error with automated checks and standardized typed tags.
  • Make tagging easier for sellers, giving them more time to tag items and make more money.
  • Eliminate wasted hours spent sorting, tallying, and calculating tags.
  • Capture multiple pieces of valuable information for your database that would otherwise be lost.
  • Create a professional, organized atmosphere for both sellers and buyers.
  • MyCM encourage sellers to return — and tell others — because the process was so easy.

Which Event are you?

In-Person or Virtual — Choose Your Event Type

Everything Included in Your Account

Reporting & Inventory Management

  • Reports integrated with the email system—send emails directly from reports.
  • View reports of sellers' items before they come into check-in.
  • Inventory Counts by Category and Size – great for planning your sale floor.
  • Inventory Sold Counts by Category and Size – helps identify what items are selling and what are not.
  • Extra Reports (New moms, New sellers, Referrals – see how sellers heard about your sale, Volunteer and check-in schedule reports, Buyers zip code report)
  • Settlement reporting flexibility: (Export to PDF or Excel, Customize deductions, fees, and percentages per seller)

Sale Customization & Preferences

  • Create and manage sale preferences: (Choose seller number format (3–6 digits), Over 100 tag formats available, Choose whether seller numbers are assigned or selected by the seller, Enable discount/donate options, Set start and end times for registration, volunteering, and check-in).
  • Online contract for sellers to accept before registration (optional)
  • Online registration system for collecting registration fees (optional)
  • Taxable categories to assign different tax amounts to specific categories.
  • Credit card processing: use the system of your choice.

Account Overview & General Tools

  • The owner's online account provides a centralized location to manage your entire sale.
  • Manage and view the history of all your sales from one account.
  • Seller information is accessible in one location with multiple reporting capabilities, including the ability to view at a glance who has registered, tagged items, and chosen a volunteer or check-in shift.
  • Sorts and queries by city, state, and zip code help you learn where participants are coming from.
  • Address labels for any of the 5 groups (sellers, volunteers, mailing list, new moms, vendors).
  • An email is automatically sent to both the owner and seller when a seller registers.
  • Attachments can be included in instant emails for registration and new moms.

Scanning & Item Tracking

  • System to scan items at check-in for guaranteed inventory (optional, not always recommended).
  • Ability to scan donated items to generate a donor list and mark items as DONATED instead of UNSOLD.
  • Special Items feature for bulk items (e.g., Girl Scout cookies, coupon books, jewelry) – generate one barcoded tag per product type without tagging each item individually.

Training & Support

  • Training session provided 3–4 weeks before your sale on your choice of scanning system (POS or STAR).
  • POS system training available each season—not just for your first sale—helping ease transitions when new event managers take over.

Profit

  • Built-in email marketing tool and database.
  • Year-round access for potential buyers and sellers to sign up for your emails and newsletters.
  • Three pre-set email distribution lists: sellers, volunteers, and new moms.
  • Easily email potential buyers, sellers, and volunteers with just a few clicks.

What are the Benefits in the Owner's Account

Virtual events are less volunteer-intensive and less expensive than in-person events because you don’t need to rent a physical location for long. However, they require more marketing effort during the event week and may produce less overall revenue. Events with over 200 sellers can still be profitable while saving significant time and labor.

Virtual events require strict adherence to rules, so it’s important to understand all requirements before proceeding.

How a Virtual Event Works

    1. Sellers add items online in MyCM.
    2. Owner uploads items into Shopify and locks the listings.
    3. Shopify store opens for sales. Owners focus on marketing and encouraging purchases.
    4. POS Setup: Owners configure MyCM POS to show sold items to sellers. Options include:
      • Display sold items throughout the event or all at once at the end.
      • Control when sellers print sold item tags (special virtual tags).
      • Check-in items daily or after the Shopify store closes, depending on seller visibility preference.
    5. Reports & Preparation: Once POS is set up and sold items are loaded, run packing lists and shopper code reports to prepare for check-in.
    6. Check-In: Sellers can check in their own items, or staff can assist. The system flags missing items—critical, since shoppers have already paid.
    7. Bag Verification: POS ensures all items are included in the shopper’s bag before pickup.
    8. Shoppers pick up bags according to the schedule communicated via Shopify and email.
    9. Sellers receive payments via check or email, based on owner preference.

Note: Virtual events have strict rules and best practices. Breaking them can have significant consequences.

Virtual Website (Shopify)

  • Shopify store setup can take 25–40 hours – plan ahead.
  • Use the Premium Category & Size feature for all items.
  • Configure Shopify menu and navigation after categories are set.

Plan-Specific Features

  • Owners can edit seller items (Professional or Premium plans).
  • Customize deductions, fees, and percentages with Seller’s Online Settlement Adjustments.

Sale Customization & Preferences

  • Taxes are $0.00 for virtual events.
  • Per Item Fee optional for additional revenue.
  • Credit card processing uses Shopify (may have higher fees).
  • Owners can allow multiple photos per item (typically 2 for Premium users).

Scanning & Item Tracking

  • No scanning of sold items is required, as sales occur online.
  • Special Items feature not available for virtual events.
  • Discounts can be applied via MyCM or Shopify apps (use Shopify discounts at your own risk).

Settlements

  • Sellers must print SOLD item tags with a unique shopper code (required for virtual events).

Reporting & Inventory Management

  • Monitor seller item status before uploading to Shopify.
  • Identify rejected items based on category, size, or photo quality.
  • Generate Sort Code Reports.
  • Use Packing Lists to prepare shopper bags.
  • Apply Per Item Fees for additional revenue.
  • Access additional reports: New Moms, New Sellers, Referrals, Volunteer schedules, Buyer zip codes.
  • POS check-in ensures all sold items are ready for shopper pickup.
  • Verify shopper bags using POS scanning to confirm completeness.

Hardware Requirements

Set up for success—see the essential hardware you need to run smooth, efficient stations.

Testimonials

Hear from real event owners and sellers who’ve grown their business and community with MyCM.\ through testimonials.

Seller's Online Accounts

Manage your inventory, print tags, and track earnings—log in to your Seller Account now.

Extra Features

Discover powerful tools that streamline check-ins, boost sales, and elevate your entire event experience.